Privacy Policy / Datenschutzerklärung

1. Who We Are

Idea Department e.V.
Email: contact@idea-department.org
Website: www.idea-department.org

We are a registered non-profit network that operates internationally in the fields of strategy design, creative production, and program development. Protecting your personal data is a core part of our commitment to responsible and transparent operations.

2. What Data We Collect and Why

We only collect data that we need to operate our services, improve communication, and fulfill our non-profit mission.

  • Contact information (name, email) - To respond to inquiries, manage partnerships, and send updates if you opt in

  • Newsletter sign-up (email)- To share project updates and news

  • Cookies / Analytics - To improve the functionality and design of our website

  • Application / Participation data - For programs, labs, workshops or creative submissions

3. Legal Basis for Processing

We process your data based on:

  • Your consent (Art. 6 para. 1 lit. a GDPR)

  • Our legitimate interest in running and improving our operations (Art. 6 para. 1 lit. f GDPR)

  • The performance of a contract or pre-contractual measures (Art. 6 para. 1 lit. b GDPR)

You can withdraw your consent at any time by contacting us.

4. Third-Party Services

We may use the following GDPR-compliant services:

  • Email marketing platform to manage newsletters

  • Web analytics: to understand website use

  • Hosting provider: for secure operation of our site

We ensure that all third parties follow appropriate data protection standards.

5. Cookies

We use only necessary and analytical cookies. You’ll be asked to consent when you first visit our site. You can revoke or adjust your cookie settings at any time.

6. Your Rights

You have the right to:

  • Access your personal data

  • Correct or delete your data

  • Restrict or object to processing

  • Withdraw consent

  • Lodge a complaint with a supervisory authority

To exercise your rights, email: privacy@idea-department.org.

7. How Long We Keep Your Data

We retain personal data only for as long as necessary for our purposes or as required by law. After that, your data is securely deleted.

8. Data Security

We take technical and organizational measures to protect your data from unauthorized access, alteration, loss or destruction. This includes encrypted transmission and access-restricted storage.

9. Changes to This Policy

We may update this privacy notice. The latest version will always be available on our website.

Effective Date: 01.01.2025

Last Updated: 01.01.2025